Time & Expense Management
During the execution of the project, staff enter time and expenses against predefined tasks. Staff time and expense entries are summarised and calculated in the BCT. Staff time and expense entries undergo a review by a time sheet approver. Each staff member has one or more time and expense approvers, project managers who review and factor staff time sheet entries.
Time approvers are able to apply a Performance Index to hours entered. This multiplier has a default value of 1.0. Staff hours are multiplied by the Performance Index to calculate a billable number of hours separately from payroll hours. Staff and project managers can run a time and expense report which functions as a record of time and expense entries.
Staff Time Sheet Entry
Staff are expected to enter their time sheet and expenses daily. To access the staff time sheet entry screen, click the Time & Expenses icon in the navigation bar along the left-hand-side of the screen.
This icon will open the Time Sheet view.
Alternatively, the Timesheets page can be found by going to, "My Centerpiece" by clicking on your avatar in the navigation bar, and then selecting "Timesheets" at the top of the page.
Your timesheets will default to the current work week. Navigate to another work week by clicking the arrows next to the displayed span below the page tabs.
The timesheet contains a heading for each day of the calendar week, from Sunday to Saturday. These headings can be collapsed and expanded by clicking on the small arrow to the left of the date.
To enter time on the sheet, click on the cell in the "Project" column, under the date in question and select a project from the list of active projects which appears. After the project has been selected, the combo box within the adjacent "Task" cell will display all of the available tasks which have been configured for the selected project.
The project role is also dependant on the project configuration.
The "SR Notes" cell expands into a text box in which clarifying notes can be added. These notes will appear on Service Reports for clients. Please be advised to keep notes brief and professional. It is recommended that notes be kept in bullet point form. A project which contains SR notes will be indicated by an icon in the SR Note cell. Hover the cursor over the icon to view the full note.
Additional rows can be added by right clicking and selecting, "Add new row", or by clicking on the purple [+] at the end of another entry.
Centerpiece can record three different time allocations.
- "Regular Hours" tracks all hours of work completed within regular time.
- "OT" tracks overtime
- "BOT" tracks banked overtime.
Don't forget: if you are unsure of how much time has been allocated to a job, you can check on the project dashboard. See Budget Cost Tracking for more details.